​​Trust May Be the Enemy of the Board​

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I first heard the expression "noses in, fingers out" from Don Sparks many years ago. He was referring to the idea that board members need to ask probing questions and challenge the executive team, but not get so deep into decision-making that it appears they are trying to manage the organization themselves.

Others use the expression the same way. For example, here is a post by Dave Berkus from 2010. Jamie Flinchbaugh weighed in with the same message, also in 2010.

I like the expression and recommend it to all the board members I work with.

I go one step further than these two commentators, though, by focusing not only on the "fingers out" part of the phrase, but on the "noses in."

Board members have to use all their senses to detect whether everything is going as well as management presents. They need to recognize that what they hear will have bias and "spin" added to the facts, which means that they have to watch and listen carefully (i.e., use their eyes and ears to catch the entire communication, both verbal and non-verbal) when management presents and especially when they answer questions.

They need to be able to sense when there is more to the story — and extend their questioning and probing as appropriate.

I remember during one of my one-on-one meetings with a member of the audit committee of my company asking him (very carefully) about "noses in, fingers out." He was German and that may be why he was not familiar with the expression, although he liked it after I explained.

I told him that I noticed that he asked more detailed questions of the CFO than I was used to. I don't mean that he asked more questions about detailed accounting policies or practices. He asked about how decisions had been made, who was involved, and so on. Then he listened very thoughtfully to the answers.

I used my own senses to detect that something was going on below the surface.

The director confirmed, quite openly with me, that he asked more questions than "normal."

I asked, again very cautiously, whether he was asking these questions because he didn't have full confidence in the CFO (I used more delicate language).

He didn't say yes and he didn't say no. He smiled his answer.

Somehow, he had sensed from watching not only the CFO but the faces of the CEO and other executives when the CFO was talking, that there was some sort of issue with the CFO. I knew that some of the executive leadership team felt that while the CFO was an excellent financial person, he lacked a bit of drive and active leadership. The director was right to continue to ask questions of the CFO and listen carefully, as he needed to remain confident that the company had the right man in that job.

In the same way, I think directors need to ask questions and listen very carefully (eyes as well as ears) about organizational culture, teamwork among the executive leadership, confidence in the CEO and in corporate strategies, the completeness of the information they are receiving, and so on.

So where does "trust" come in.

Trust can lead you to assume that you don't need to challenge the executive leadership; that you "trust" them to provide you with the information you need as a director; and that they everything is precisely as they tell you, without inappropriate bias, omission, or spin.

Just as it is inappropriate for internal auditors to say an area is low risk because they trust management, so directors must learn to exercise professional skepticism at all times.

We all know that people change, for reasons good and bad. Somebody who has been honest with you for decades may suddenly start holding information back.

I worry when directors get close to the executive team. Does that impair their independence and objectivity?

It's interesting that the governance codes in places like Malaysia, Hong Kong, and Singapore assume that long-serving directors cannot be considered as independent after nine years. The U.K. sets the limit at 12 years and Australia considered setting the bar at 9 years before backing off.

It is important that every member of the board trusts every member of the executive leadership team.

But that trust should not be absolute. Directors must be able to poke their noses in and smell when things are starting to be "off."

I welcome your comments.

​The opinions expressed by Internal Auditor's bloggers may differ from policies and official statements of The Institute of Internal Auditors and its committees and from opinions endorsed by the bloggers' employers or the editors of Internal Auditor. The magazine is pleased to provide you an opportunity to share your thoughts about these blog posts. Some comments may be reprinted elsewhere, online or offline.

 

 

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